Creating a Job Sheet

Configure and print job sheets for you or your attendant for all upcoming events to improve customer experience and efficiency. Based on your global settings configuration and event information, you can be confident BoothBook will automatically structure your job sheet for you, saving you time and keeping you organised.

Improve your customer accountability with our signature fields; ensuring your attendants ask your client to sign off the form at the end of the event ie. if you've handed over a completed guestbook at the end of the night.

Job Sheets are automatically enabled for all bookings, whether you wish to use them or not. You can find your job sheet per event by heading to your bookings list and clicking on the below:

1. Go to Top User Menu > Settings > Job Sheets
2. You will see a set of default variables which is a good starting point to get you going. You will only need to edit these if you wish to add custom variables / jobs. See more info on this on point (7).
3. These variables are set for every upcoming bookings and uses all of the events details and your business settings to estimate timings ie. Set up/pack down times (Top User Menu > Settings > Timings) .
   Please note some of the job sheet timings will only be accurate if you provide the venues postcode in the booking information.
4. Optionally amend the titles of your headings.
5. Optionally amend the text formatting
6. Optionally add further variables to your job sheet (please note this is a global setting) including details for:
• Your Business
• Customer
• Event
• Booking
• Lead
• Dates & Times
• Balance
• Custom Fields
• Editable Variables
• Webform Links
• Webform Submitted Data - Ensure you have checked Available as Variable in your webform's components in order for these to be displayed as an option
7. If you wish to add a 'buffer time to your schedule, you can do so by adding the below into your variable: 

Which looks like this on the job sheet:

8. To preview your job sheet for any changes you've made in the configuration, head to a booking on your bookings list and go to the Cog icon > View Job Sheet

9. Your header is taken from your branding section within Global Settings. 

Printing a job sheet for your attendants makes it easy for your attendants to write their own notes and use it as a checklist. You may want to stick it to the photo booth so they're ready to go right away without hesitation!

Before an event, simply head to your bookings list and click on 'View Job Sheet' and click 'Print'. This should be formatted nicely as an A4 document, ready to print. A nice idea is to add this as an automated 'Task' pre-events. See more about Tasks here.