Manage Multiple Booth Bookings On One Date

BoothBook

Last Update hace un año

If you have 2 bookings on the same day that you are confident you can service with one unit, there are 2 ways in which you can create this on the system If you have 1 of the required Unit follow the below steps, if you have more than one skip to the next set of instructions.


ONE UNIT AVAILABLE STEPS

  1. DOUBLE CHECK that you can tear down, swap staff/vehicles where needed, travel, setup, change any graphics without conflict, before booking
  2. Click 'Calendar' on your toolbar
  3. Select 'Unit Calendar'
  4. Go to the required unit and click 'edit' under the unit title. 
  5. Expand the Availability section
  6. Ensure you have the availability set to available
  7. Double click on the date you would like to double book (it should be blue for booked and change to grey for available)
  8. Scroll down and click 'Save'
  9. Immediately go to the booking form and fill in booking
  10. The bookings should now have a read assigned unit and and error message when you hover, this is meant to be there and will not go away.

N.B and amendments to the bookings list after step 6 will change the booth back to booked and will prevent over booking.


MULTIPLE UNITS AVAILABLE STEPS

  1. DOUBLE CHECK that you can tear down, swap staff/vehicles where needed, travel, setup, change any graphics without conflict, before booking
  2. Input your 2nd booking as normal
  3. Navigate to your new booking in the bookings list
  4. Click 'Edit this field' for assigned unit. 

5. Select the same unit as the original booking and deselect the secondary unit.

6. Click 'Save'.

7. This should now be red and show an error message when you hover. This is meant to be there and will not go away.


Please ensure you check everything is showing correctly upon completion to avoid incorrect double booking.



Why can't another client book me automatically for the same day?

The reason why the system won't allow a lead to submit a new booking themselves is because there are too many variables that could affect your availability.

For example:

  • Do you need to go back to the office/warehouse in between bookings?
  • What if the traffic is bad in between bookings?
  • What if client A wants to add an extra hour? 
  • What if client A is 100miles east, and client B is 100miles west?

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